Monthly Bookkeeping
Categorization, reconciliation and a GAAP accrual close delivered on a fixed calendar — not whenever someone gets to it.
- Bank, card and merchant reconciliation
- P&L, balance sheet, cash flow
- Controller review before delivery
Trandock Monthly Close
Closed by the 6th.
Not the 26th.
Monthly bookkeeping for US businesses. A named team, a flat fee, and reconciled books your CPA never has to question.
Monthly Close Report · August 2026
Delivered Sep 4
Harborline Coffee Co.
Net income
$148,320
12.4% MoM
Cash on hand
$612,480
$38.2K
Gross margin
61.8%
0.9 pts
Revenue · trailing 12 months
$4,217,270 YTD
Operating — Chase ••4021
$418,204
Matched
Reserve — Mercury ••8830
$194,276
Matched
Amex Business Platinum
−$27,911
Matched
Stripe payouts
$86,540
Matched
6 days
Average close, period lock to delivered package
99.4%
Closes delivered on or before the committed date
240+
US businesses on a Trandock monthly cadence
$1.4B
Client transaction volume reconciled to date
Works inside the stack you already run
QuickBooks Online
Xero
Stripe
Gusto
Shopify
Ramp
Bill.com
Brex
Rippling
Square
NetSuite
Mercury
The real cost of late books
Month-13 books cost more than a bookkeeper ever will.
When the ledger is three months behind, every decision downstream is a guess — and the IRS does not grade on effort. Trandock exists to make the close boring, predictable, and finished before you think to ask.
- Your preparer cannot file what has not been reconciled — and the IRS charges 5% of unpaid tax per month while the return waits, capped at 25%.
- A fully loaded in-house bookkeeper costs roughly $92,000 a year once benefits and payroll taxes land.
- Lenders, buyers and investors price uncertainty. Clean accrual books are the cheapest diligence you will ever buy.
25%
Maximum IRS late-filing penalty — what unreconciled books can cost while the return sits.
$92K
Annual cost of one in-house bookkeeper, fully loaded with benefits and taxes.
8%
Annual IRS interest on underpayment, compounded daily on top of penalties.
6 days
Trandock’s average month-end close, from period lock to delivered package.
What we run for you
Everything the books need. Nothing they don’t.
Start with the monthly close. Add payroll and CFO support as you grow — without re-explaining your business to a new vendor every time.
Catch-Up & Cleanup
Behind by a quarter or three years? We rebuild the history, restate the balance sheet and hand you an audit trail you can defend.
- Full-year reconstruction
- Chart of accounts rebuild
- Prior-period restatement memo
Payroll & Contractors
Run payroll on Gusto or Rippling with the ledger mapping already correct, and contractor records straight before January.
- Semi-monthly or biweekly cycles
- Multi-state payroll setup support
- Contractor records reconciled at year end
Fractional CFO
A 13-week cash model, a driver-based budget and a board pack that survives questions — without a $250K hire.
- Rolling forecast & scenario model
- Unit economics & pricing review
- Lender and investor reporting
Where we stop, on purpose
We don’t file your taxes.
We make sure whoever does, can.
Trandock is a bookkeeping firm. We don’t prepare returns and we don’t give tax advice — we do the reconciliation your preparer has to trust before they sign anything.
- Your preparer’s format, not ours. Tell us how they want the year-end package and that is how it arrives.
- Every adjusting entry sourced. What changed, which period it belongs to, and the document behind it.
- We talk to your CPA directly. In January, while there is still time to ask a question.
- Nobody rebuilds a year in March. The books were already closed, twelve times, on the 6th.
Keep the CPA you have. If you need one, we will point you at firms our clients rate — we take no referral fee either way.
Year-end package
Delivered Jan 15
Final trial balance
Included
General ledger detail
Included
Bank & card reconciliations
Included
Fixed asset & depreciation schedule
Included
AR / AP aging at year end
Included
Adjusting entries, with support
Included
Prior-year comparatives
Included
Preparer questions answered
1 business day
How onboarding runs
From first call to first close in 14 days.
No discovery theatre. A short call, read-only access, and a fixed scope you sign before we touch a transaction.
Typical onboarding
- Consult call
- 20 minutes
- Scope & quote
- Within 48 hours
- Access & setup
- Days 1–4
- First delivered close
- Day 14
01
Consult & diagnostic
Twenty minutes on your entity structure, transaction volume, systems and where the books actually stand. You leave with a candid read, whether or not you hire us.
02
Access, cleanup & chart of accounts
Read-only connections to your bank, cards and payment processors. We rebuild the chart of accounts to match how you actually run the business, then true up the opening balance sheet.
03
The monthly close cadence
Books lock on the 1st. Your dedicated bookkeeper reconciles, a controller reviews, and the full package lands in your inbox by the 6th — with a one-page narrative on what moved and why.
04
Quarterly review & forecast
Every quarter we sit down on the numbers: margin drift, cash runway, working capital and anything your preparer will want to see before year-end. Advisory tiers add a rolling 13-week cash model.
What actually arrives
The package that lands on the 6th.
Not a spreadsheet dump. A reviewed, reconciled financial package with a plain-English summary on top.
Income Statement
Harborline Coffee Co. · Accrual basis · August 2026
| Account | Aug 2026 | Jul 2026 | YTD |
|---|---|---|---|
| Revenue — Wholesale | $402,180 | $371,940 | $2,884,510 |
| Revenue — Retail & DTC | $186,420 | $174,880 | $1,332,760 |
| Total revenue | $588,600 | $546,820 | $4,217,270 |
| Cost of goods sold | $224,845 | $205,110 | $1,598,420 |
| Gross profit | $363,755 | $341,710 | $2,618,850 |
| Salaries & wages | $142,300 | $140,900 | $1,118,600 |
| Rent & occupancy | $28,400 | $28,400 | $227,200 |
| Marketing | $26,910 | $31,480 | $214,330 |
| Software & subscriptions | $9,845 | $9,120 | $74,880 |
| Professional fees | $7,980 | $6,400 | $58,240 |
| Total operating expenses | $215,435 | $216,300 | $1,693,250 |
| Net income | $148,320 | $125,410 | $925,600 |
Balance Sheet
As of August 31, 2026 · Accrual basis
| Account | Aug 31, 2026 | Dec 31, 2025 | Change |
|---|---|---|---|
| Cash & equivalents | $612,480 | $388,120 | +$224,360 |
| Accounts receivable | $284,910 | $241,600 | +$43,310 |
| Inventory | $196,340 | $182,050 | +$14,290 |
| Total current assets | $1,093,730 | $811,770 | +$281,960 |
| Property & equipment, net | $342,180 | $368,940 | −$26,760 |
| Total assets | $1,435,910 | $1,180,710 | +$255,200 |
| Accounts payable | $168,440 | $154,220 | +$14,220 |
| Accrued liabilities & payroll | $96,310 | $88,760 | +$7,550 |
| Notes payable | $210,000 | $252,000 | −$42,000 |
| Total liabilities | $474,750 | $494,980 | −$20,230 |
| Total equity | $961,160 | $685,730 | +$275,430 |
Statement of Cash Flows
Indirect method · Eight months ended August 31, 2026
| Activity | Aug 2026 | YTD 2026 | YTD 2025 |
|---|---|---|---|
| Net income | $148,320 | $925,600 | $612,340 |
| Depreciation & amortization | $3,345 | $26,760 | $25,880 |
| Change in receivables | −$18,240 | −$43,310 | −$61,420 |
| Change in inventory | −$6,110 | −$14,290 | −$22,700 |
| Change in payables & accruals | $9,880 | $21,770 | $18,260 |
| Cash from operations | $137,195 | $916,530 | $572,360 |
| Capital expenditures | $0 | $0 | −$84,200 |
| Debt repayment | −$5,250 | −$42,000 | −$42,000 |
| Owner distributions | −$93,585 | −$650,170 | −$402,800 |
| Net change in cash | $38,360 | $224,360 | $43,360 |
Gross margin
61.8%
Target 62.0% · −0.9 pts MoM
Net margin
25.2%
+2.3 pts MoM
DSO
14.5
Days · improved from 16.1
Runway
14.2
Months at current burn
Controller’s note — August 2026
Revenue grew 7.6% month over month on wholesale reorders from three regional accounts. Gross margin slipped 0.9 points on a green-coffee price increase that took effect mid-month; the July purchase order locked pricing through October, so expect margin recovery in Q4. Marketing spend came in $4.6K under plan. Two vendor invoices totaling $11.2K were accrued but unpaid at period end and are reflected in accounts payable. No adjusting entries required beyond routine accruals.
Client outcomes
The people who stopped worrying about the 15th.
“We were eleven months behind and about to close a credit facility. Trandock rebuilt two years of books in five weeks and the lender’s diligence team had zero follow-ups. That has never happened to us.”
“Our board deck used to take me a full weekend. Now the close lands on the 6th with a narrative I can paste in. I got my Sundays back and my numbers got better at the same time.”
“Two entities and nine accounts that had never been reconciled against each other. Trandock untangled all of it inside a month, and now our CPA’s year-end questions fit in a single email.”
Flat monthly pricing
Priced on scope, not on surprises.
Every engagement is a fixed monthly fee quoted against transaction volume, account count and basis of accounting. No hourly billing. No end-of-year true-up.
$
349
/mo
Up to 150 monthly transactions and 2 financial accounts. Monthly close by the 10th.
$
749
/mo
Up to 600 transactions, 6 accounts, GAAP accrual, payroll and controller review. Close by the 6th.
$
1,590
/mo
Multi-entity consolidation, FP&A, board reporting and fractional CFO hours.
SOC 2 Type II
Independently audited controls across access, change and vendor management.
Encrypted end to end
AES-256 at rest, TLS 1.3 in transit, MFA and least-privilege access enforced.
US-based team
Every bookkeeper, controller and CPA on your file works in the United States.
Your data stays yours
You own the ledger file. Cancel any month and leave with a full export.
Common questions
Before you book the call.
Do you work in QuickBooks or do I have to switch platforms?
We work in QuickBooks Online and Xero, and we work inside your existing file. If your chart of accounts needs rebuilding we do that in place, with a documented mapping so prior-period comparisons still hold. You keep ownership of the subscription and the file.
How far behind can I be before it’s a problem?
It is never too late. Our catch-up work routinely covers two to three prior years. Pricing runs about $375 per month of back books at medium complexity, quoted after we look at transaction volume and how much source documentation survives. You get a restatement memo explaining every material adjustment.
Is there a long-term contract?
No. Engagements are month to month after the onboarding period, with 30 days’ notice to cancel. Annual prepayment earns a 15% discount, but it is optional. If you leave, you take the ledger file and a full document export with you.
Who actually touches my books?
A named bookkeeper owns the day-to-day work and a controller reviews every close before it is delivered. On Advisory engagements a licensed CPA signs off on the package and leads the quarterly review. You will know all of them by name, and you will not be reassigned without notice.
Can you handle multiple entities and states?
Yes. Multi-entity consolidation, intercompany eliminations and multi-state payroll are standard on the Advisory tier and available as add-ons below it. Tell us the structure on the consult call and the quote will reflect it.
Do you file my taxes?
No. Trandock is a bookkeeping firm — we do not prepare or file returns and we do not give tax advice. What we do is hand your preparer a year-end package they can work straight from, in their format, with every adjusting entry sourced. Then we answer their questions directly, so nobody is reconstructing a year of transactions in March.
Onboarding slots for the Q4 close
Let’s find out what your books actually cost you.
Twenty minutes, no deck, no pressure. You will leave with a straight read on where your books stand and a fixed quote within 48 hours.